Selection Procedures for Highly Capable Services

 

Nomination Process


The Nomination Process is the first step in the process of identification, qualification, and selection of students to receive Highly Capable services.

All kindergarten and grade one students are automatically screened for services based on district assessments.

All first grade students will be screened by the District for possible selection to receive PAT services in the following year (second grade).  Parents may choose to exclude their student from screening for PAT services by completing an Opt-Out form.

Students in Grades 2-11 may be nominated by individuals (including students, staff, parents, guardians, and community members) for Highly Capable services for the following year.

Nominations from individuals will be accepted yearly in the weeks between Thanksgiving Break (Nov) and Winter Break (Dec). 

The District's nomination procedure for determining students for Highly Capable services may include screening procedures as allowed under the state statute.

Individuals making a nomination must use the District provided nomination form.  The following exceptions will apply:

  1. Nominations for first grade students will not be accepted as screening and testing will occur mid-year. There is no need to nominate, as all first grade students will be screened for additional assessment​

  2. ​Nominations for students new to the district who enroll after September 15 will be accepted for ten (10) school days from the enrollment date.  Students new to the district enrolling after the Highly Capable testing window who meet screening criteria will be assessed no later than March 15.

Identification Process

Kindergarten and First Grade students are identified through district administered assessment tools and are served through differentiated instruction within the classroom or grade level.  

In January of the First Grade year, the Cognitive Abilities (CogAT) Screener is administered to all First Grade students. Information gained from the screener, combined with information gained from MAP, will determine the students who will move on to further assessments.  

Students who do move on will be given the full Cognitive Abilities Test (CogAT) and the Renzulli Behavioral Scales. All of the information gained through the screening and assessment processes will be used to determine eligibility for PAT services. There is no need to refer First Grade students, as all students will be screened.

In grades 2-12, students, parents, guardians, teachers, and community members can refer students for PAT (elementary) or Highly Capable (secondary) services for the following year within the referral timeline.  

In grades 2-5, MAP and SBA data will be used to determine whether additional assessments will be administered for nominated students.

In grades 6-12, MAP and SBA data will be used to determine whether additional assessments will be administered for nominated students.


A Teacher Rating Scale (Renzulli Behavioral Scales) may also be given to teacher(s) of nominated students.  Data will be collected from the Learning Characteristics, Motivation Characteristics, Planning Characteristics, Mathematics Characteristics and/or Reading Characteristics sections.

Qualification for Highly Capable Continuum of Services

Students are screened for services in Grades K and 1 through district assessments, which qualifies them for services at these grade levels.  Mid-year in Grade 1, all students are screened using district assessments and the Cognitive Abilities Test (CogAT) Screener in their classrooms.  Data from the district assessments and CogAT screener will be used to determine students who be further assessed with the full CogAT assessment tool and the Renzulli Behavioral Scales to determine qualification for Highly Capable services.  

Once students are identified for Highly Capable services in Grade 2, they remain Highly Capable identified through Grade 12 unless they are exited from the program.  Students who move into the district can be nominated for Highly Capable services (within 10 days of enrollment).  At that point, records will be reviewed to determine need for additional assessment(s) and/or Highly Capable services.  If the 10 day timeline requirement is not met, students can be nominated the following year.
 
Highly Capable Services Selection

The Riverview School District utilizes a multidisciplinary team, as defined by WAC 392-170-170, to review assessment data/results, approve selection of students for services, and review appeals.  The multidisciplinary team follows the guidelines as set forth by WAC 392-170 in considering multiple assessment measures and learning needs of students to get as complete a profile as possible in determining selection and placement of students for services.

Appeal Process 

The Riverview School District, in compliance with WAC 392-170-176, has an appeal process.  An appeal of the selection decision may be filed when based on the one of the following criteria:

  • A condition or circumstance believed to have caused a misinterpretation of the testing results (ex: an incorrect birthdate or grade level used in calculating an assessment score).

  • An extraordinary circumstance occurred during the testing period that may negatively affect the validity of the test results (ex: death in the family or extreme physical ailment). This must be communicated to the PAT Program Assistant in writing within two weeks of the end of the district assessment window.

  • Suspicion of an error in the administration of the assessment.

  • A misapplication or miscalculation of scores by the multidisciplinary selection committee.

  • Appeals submitted for reasons other than above will be denied without further consideration and outside assessment will not be considered.

The Selection Decision Appeal Form must be used to file an appeal. Forms can be requested from the PAT Program Assistant. The form must be completed and returned to the PAT Program Assistant within ten (10) work days following the notification of score results.

All appeals with go before a multidisciplinary review team and the notification of the appeal decision will be made by mail. The purpose of the appeal process is to consider individual circumstances based on the criteria in the bulleted areas above, that may have impacted an individual's assessment results. The decision of the review team is final. 

Exit Procedures  

The Riverview School District recognizes the need for both entry and exit criteria in providing a continuum of services highly capable students. As such, the district has established the following exit procedures, in compliance with WAC 392-170-047.

  • Students may be exited from the PAT/Highly Capable program when parents/guardians request that the student no longer receive services.  Parents/guardians complete the exit request form and send it to the PAT Program Assistant. The form will be placed in the student's file.

 

HiCap Forms:

Riverview School District Highly Capable Selection Process and Continuum of Services K-5 (pdf)

For additional information regarding timelines, processes, general information, please contact:

Kristin Edlund, Assistant Director, Teaching & Learning


Phone: 425-844-4546